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| A.
Collection of Non-subsidy / beneficiary contribution: |
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q |
The
H.Os / ADHs should ensure to collect non-subsidy
/ beneficiary contribution from the farmers
before the supply of plant material, inputs,
PP equipment etc. and before placing indents. |
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q |
The
list so finalized at the village level / crop
/ scheme wise shall be consolidated and placed
before the district level committee under SHM
and obtain the approval of the district collector
or his nominee under state plan schemes. |
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B.
Maintenance of Registers: |
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q |
The
H.Os of the area concerned / ADHs shall maintain
beneficiary wise register and record plantation
and application of inputs by the beneficiary or
farmer/ list of beneficiaries under other components
i.e. non-subsidy amount collected, type, make
of equipment, date of supply etc. besides maintaining
other register and records as prescribed. |
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q |
The
H.Os should invariably record his observations
and recommendations during his visit to the orchard
along with date and his signature. This will facilitate
release of assistance during 2nd and 3rd year
under SHM. |
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C.
Procurement and Supply of Plant / Seed Material: |
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q |
The
plant material required should be procured from
the Horticulture farms / research stations, ANGRAU,
ITDA / D.R.D.A./ GOI farms at the first instance
and supplied to the identified beneficiaries. |
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q |
The
plant material shall also be procured from the
nurseries of CDB, CIMAP, cashew directorate etc.
and other Government of India agencies at the
second instance. |
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q |
If
the plant material is not available in the above
nurseries for meeting the district requirements,
they shall procure from the reputed / recognized
nurseries duly constituting a technical committee
at the district level with the approval of the district
collector as per the guidelines and procedure laid
by the H.D.A. from time to time. |
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q |
The
hybrid vegetable seed shall be supplied through
APSSDC as per the procedure already prescribed.
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The
seed material required under spices should be supplied
from the APSSDC / research station / university
farms / government institutions / KVKS / farmers
cooperative societies. |
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Farmer to farmer supply shall be avoided and new
improved varieties shall be promoted. |
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| D.
Arrangements of Inputs, PP Equipment etc.: |
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q |
The
ADHs shall compile the requirement of various
inputs / PP Equipment etc. mandal wise and place
indent with AP Agros for supply to the identified
farmers at the designated place or mandal head
quarters under proper acknowledgement and based
on permits issued by the HO or ADH or designated
person. |
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q |
In
the event of non supply of inputs by AP Agros
as per agreed terms and conditions, the ADHs /
DDHs shall identify the agency / organization
like DCMS / markfed who are having good networking
at district level and willing to supply on par
with rates, terms and conditions of AP Agros with
approval of the district collector inputs supply
only. (memo No.AEZ/155/2006,dt:03-08-2006 –
Annexure – III) |
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The
agency will raise the bills infavour of ADHs / DDHs
concerned duly enclosing advanced stamp receipt
and list of beneficiaries for whom inputs / equipment
are supplied along with copies of permits. |
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The
inputs / PP equipment etc. shall be supplied to
the beneficiaries under proper acknowledgement.
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| E.
Receipt of Bills and Release of Assistance: |
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q |
When
the plant material supplied from the horticulture
farms, the bills shall be raised farmer wise duly
collecting non-subsidy / beneficiary contribution. |
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When
the plant material is supplied from any other
source the non-subsidy shall be collected and
paid to them and then the bill shall be raised
by the supplying agency. |
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The
bills for other components listed, the AP Agros
/ any other agency identified district level shall
submit the bills in favour of ADHs / DDHs concerned. |
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Every
bill / invoice for supply of plant material /
goods should invariably bear stock entry certificate
on over leaf / enfacement of the bill to the effect
that the material / articles enumerated in the
bill have been received in good conditions as
per the specification laid down and properly accounted
for the bills and stocks are to be certified by
the horticulture officer and counter signed by
the ADH concerned. |
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10%
of the plantation should be invariably verified
by the ADH before making payment. |
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The
ADH / DDH of the district concerned shall obtain
the approval of the district collector for release
and payment of subsidy under all schemes / components. |
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The
non-certification of the bills and quantities
of inputs by the horticulture officer concerned
shall attract disciplinary action as per rules.
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The
bills received should contain an advance stamp
receipt for the bill amount. |
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The
DDHs / ADHs of concerned district shall issue proceedings
and accordingly prepare the bill in the form prescribed
and submitted to the treasury in case of state plan
schemes or pass the bill and release the money from
SHM fund account duly following treasury rules. |
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The
DD / Cheque shall be delivered only after obtaining
the simple receipt with signature, name and seal.
The bills without having simple receipt and releasing
the money shall be audit objection and attract action
as per financial code at a later date. |
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All
payments to the firms / companies / registered societies
/ registered bodies shall be made through account
payee cheques / D.Ds irrespective of the amount. |
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Non
settlement of subsidy / non subsidy after closure
of financial year to the supplying agencies under
any components in the district, the ADHs / DDHs
will be responsible and will attract disciplinary
action as per rules. |
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